Based on my experience, small businesses with a well-structured onboarding process are rare. This can create a bumpy road for everyone involved. A few years ago, we introduced an online wizard that has greatly simplified the tech part of onboarding for our clients. With a few simple guided questions, we can gather all the necessary details for onboarding in a single step. This week, I want to help you further by sharing a 10-step hiring process to help you improve your onboarding and make it a smoother experience.
Background Checks and References: Trust is earned over time, so it’s crucial to conduct background checks and contact references for potential employees. This helps avoid unpleasant surprises later on.
Offer Letter and Document Sign-Off: Employment documents like NDAs, intellectual property agreements, W-4s, and I-9s are common. You can find references to other documents on this website. Creating templates and using an e-sign platform such as DocuSign will streamline this step.
Payroll and Benefits: Set up the new employee’s payroll and benefits. On a side note, it’s recommended to review your benefits annually and seek input from others in your industry. Sometimes, offering non-monetary benefits like cellphone service can be more impactful. I use and really like Gusto as a platform for managing payroll and benefits.
Provide Necessary Equipment: Ensure the new employee has the required computer and devices to perform their job effectively. Whenever possible, provide company devices to minimize the risk of cybersecurity incidents. Offering newer equipment with good processing power will make the employee feel valued and increase productivity.
Assign an Onboarding Buddy: You don’t have to handle onboarding alone. Choose a team member to be a buddy for the new employee, helping them feel welcome and assisting them during the onboarding process.
Onboarding Packet and Employee Handbook: Prepare a packet containing forms, policies, and company information to familiarize the new employee with your company’s rules and policies. This allows new hires to engage in self-learning during any available downtime.
Provide Additional Materials: Share a directory of team members, information about working hours, and any other helpful information. Having this information ready in advance and in writing reduces stress for the new hire when they are learning this new information.
Week 1 Schedule and Goals: Create a clear schedule for the first week and define goals for the first two weeks and three months. This helps track progress and address any performance issues early on. Initiate weekly check-ins for the first three months, followed by bi-weekly check-ins for 3 to 6 months, and monthly check-ins thereafter. Encourage the new hire to provide feedback and ask for help during these check-ins.
Leadership Support: Have a team lunch with the new hire on their first day to break the ice. If possible, have your entire team also participate. The first two weeks are critical, so conduct 30-minute check-in calls at the end of each day to provide support and address any concerns.
Offboarding Checklist: Although this topic is for another day, it’s important to mention it. Your onboarding process can serve as a foundation for creating an offboarding checklist for when the employee eventually leaves the company. This checklist should include communication standards, system logins, device collection, compensation policies, and everything else that is necessary to complete during offboarding.
Hiring new employees can be a daunting task, but having a well-defined hiring process in place makes it easier and more efficient. Use this blueprint for your next hire, and it will not only assist with the current process but also allow you to refine and improve it for future hires.
Best of luck!
– Burak Sarac, Team Lead
What is Threads? Get Familiar with the Possible ‘Twitter Killer’
Facebook-parent Meta officially launched its Twitter competitor, Threads, last Wednesday, after first confirming its plans for the app just three months ago. Threads is a social media application developed by Instagram that allows users to communicate and share content specifically with their close friends. Designed to foster more intimate connections, Threads focuses on facilitating private conversations and updates within a user’s inner circle. With its user-friendly interface and emphasis on visual storytelling, Threads enables individuals to share photos, videos, and text updates with their selected friends effortlessly. It also offers features such as status updates and automatic sharing of location, making it easier for users to stay connected in real time. Threads app offers a dedicated space for maintaining meaningful connections and sharing personal moments in a more private and focused manner. Find out in this article how Treads can be a possible ‘Twitter Killer’
Ice Cream Recipes You Should Try!
National Ice Cream Day, celebrated this Sunday, is a delightful occasion that brings smiles to ice cream lovers worldwide. This sweet holiday is a time to indulge in the creamy, cool treat that has captivated taste buds for centuries. From classic flavors to innovative creations, National Ice Cream Day offers the perfect opportunity to explore the endless possibilities of this beloved dessert in this article. Whether you’re savoring a scoop of your favorite flavor or trying out a new and exciting combination, this day is all about celebrating the joy and deliciousness of ice cream. So, grab a cone, gather with loved ones, and join in the festivities of National Ice Cream Day!
How to Use Google Bard to Find Images Faster
The utilization of artificial intelligence (AI) for image location has revolutionized the way we search and discover visual content. With the vast number of images available on the internet, AI-powered algorithms have become invaluable in efficiently and accurately locating specific images. These intelligent systems employ advanced computer vision techniques to analyze and understand the visual characteristics of images, such as shapes, colors, and textures. By extracting meaningful features and patterns, AI algorithms can categorize, and index images based on their content. This enables users to swiftly search for specific images by describing them or providing examples. Additionally, AI’s ability to recognize objects, faces, and landmarks in images further enhances the accuracy and precision of image location. As a result, AI has significantly simplified the process of finding and organizing visual information, making it an indispensable tool in various industries such as e-commerce, digital marketing, and creative design. Ready to take advantage of this technology? Check out this article.
Everybody Deserves a Message Week
Looking ahead to this Sunday, we have Everybody Deserves a Massage Week, a time dedicated to recognizing the importance of massage therapy for everyone. If you find yourself too occupied to schedule an appointment with a professional massage therapist, you might consider visiting this article. There, you’ll discover a comprehensive guide that offers valuable insights and recommendations on the top massagers available in the market. Whether your goal is to alleviate muscle tension, achieve relaxation, or experience therapeutic benefits, this resource covers various types of massagers, such as handheld devices, percussive models, and massage chairs. The article outlines the features, advantages, and potential drawbacks of each, providing expert reviews and serving as a valuable reference for individuals seeking a high-quality massager that caters to their specific needs.
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